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0.03

by Brendon Welch

Introduction

This is meant to serve as a best practice guide to schedule a meeting, ensuring all parties are available before sending the meeting invite.

  1. While viewing your inbox from a web browser:
    • While viewing your inbox from a web browser:

    • Click the Calendar icon

  2. Click New Event
    • Click New Event

  3. Add a Title
    • Add a Title

  4. Invite Attendees
    • Invite Attendees

  5. Outlook will suggest dates and times that all attendees are available.
    • Outlook will suggest dates and times that all attendees are available.

    • Select a Suggested time

    • To search all schedules and manually select a time:

    • Click Scheduling Assistant

  6. The schedules for all attendees will appear. Times with conflicts will appear Red
    • The schedules for all attendees will appear.

    • Times with conflicts will appear Red

    • Click a time with a Schedule Gap

    • A selected time without any scheduling conflicts will appear Green.

    • Click Done

  7. For Teams meetings:
    • For Teams meetings:

    • Toggle Teams meeting

    • Enter a message to the attendees

    • Review your invite before sending.

    • Click Send

Finish Line

Brendon Welch

Member since: 03/04/2021

21,191 Reputation

276 Guides authored

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